Daily Meeting, is nothing more than meetings that happen every day. The purpose of these meetings is mainly to generate alignment between all team members.

How to hold Daily Meeting?

During the Daily, each team member must answer the following questions:

What have you done with the last days so far?
What impediments are you having?
What do you intend to do from now until the next Daily?

Finally, it is essential to note that this Meeting is not intended to judge whether someone is performing more or fewer tasks. At the same time, the objective is to keep everyone in line with what is happening in the company, to replicate good practices, and correct what is not according to plan.

In this sense, we will explore in the text what are the advantages and the main reasons that will make you hold Daily Meeting in your teams.

Transparent communication

First of all, I will bring here the meaning of these two words.

According to the dictionary, communication involves the transmission and reception of messages between a sending source and a receiving recipient.

While the word transparent comes from the Latin transparent, which means “to show the light through, to let the light through.” Likewise, transparency, according to the dictionary, is the quality or condition of what is transparent. And in the figurative sense, it is the quality of what is not ambiguous; clarity, clarity.

In other words, we can say that transparent communication is the process that involves transmitting and receiving messages in an unambiguous, clear, and clean way.

And what does the Daily Meeting have to do with it? Well, if you and your team respect this daily ritual, face it as an unavoidable commitment, always answer the three questions without judgment, and always seek improvement based on what was said, ready. Thus, you will have transparent communication without ambiguous information.

Sense of team

It is impossible to talk about a sense of team without drawing a parallel with team sports. The documentary Last Dance, recently released by ESPN and Netflix, tells the stories of the victorious Chicago Bulls of the 90s and Michael Jordan. There is a scene in it that I would like to bring here for you.

At the end of Game 6 of the 1997 NBA Final, played between Chicago Bulls and Utah Jazz, with the game tied, the Bulls coach asked for time. At this moment, a game strategy was set up so that Jordan could shoot, after all, he was the ace of the team and the most prepared to hit the shot.

Michael knew that he would have double marking because that situation had already happened against the same opponent. Then, MJ turned to teammate Steve Kerr and said, “Steve, get ready.” The result? When the double mark arrived in Jordan, he passed the ball to Kerr, who was free for the shot that put the Bulls 2 points ahead with 5 seconds remaining. Anyone who has seen a basketball game knows how important and exciting this shot was!

And how is this reflected in the company’s daily life? “Air” Jordan only gave Steve the pass because they trained together every day. Every day they were creating a relationship of trust and complicity. This type of connection only happens if it is nurtured every day. It is necessary to know the strengths, the weaknesses, and recognize when your teammate is doing well or poorly to make the most of it for the team.

From experience I’ve had with the Daily Meeting, I can tell you that each day that passes, I can better understand my colleagues and know when they are not well and need my help. Or when they are very well and need space to shine, and vice versa. This is a sense of team; this is teamwork. It doesn’t matter if you are the MVP (best player of the season) if, in the end, the trophy is not for your team!

Keeping people motivated

Just as the Daily Meeting helps you bring a sense of team, it also helps the team remain more motivated.

How does it happen?

According to Daniel Pink, in his book Motivação 3.0, motivation has 3 phases: Autonomy, Excellence, and Purpose. For now, I will only talk about the first phase: autonomy.

Giving someone autonomy means that they have control over their own activities and tasks. It is offering a full sense of choice and responsibility. By implementing Scrum in your company, you are making your company focused on results. This gives employees freedom and flexibility. So, the only thing that matters is whether the tasks are being delivered and whether they are getting to the results.

And again, it is time that the Daily Meeting arrives in our conversation. As I said at the beginning of the text, this is not a meeting to demand results. The goal is to align team members. Thus, you bring a sense of autonomy to people because the Meeting is to show what you have managed to do and understand what factors are preventing.

Each person involved has the autonomy to deliver what they believe they can do, without judgment. Thus, you keep the team engaged and motivated.

Focus on what really matters

I believe that this point becomes much easier to talk about after listing the items above. After all, what really matters is that the tasks are delivered, and the team achieves the planned results!

And how does the Daily Meeting contribute to this?

The structure of the meeting itself is focused on what really matters.

By answering what was done the day before, you will share everything you did with the rest of your team and them with you. This will bring alignment of what is being done in the company. You notice everything that is happening.

Likewise, when you answer what you will do the next day, you align with the team what you plan to do on the day. If someone has any tips or knows the best practices to carry out the task, it will be much easier to contribute with your work.

As in the previous questions, when you answer the impediments that are hindering you from performing your tasks, you make room for your colleagues to assist you in the execution.

That is, tasks will be completed with a greater degree of success. As a result, the result will come faster.

Adaptation

Complementary to the previous item, adaptation is one of the effects you have when performing daily.

The faster the team adapts, the faster this team will be able to correct its mistakes and enhance its successes.

And that’s what the Daily Meeting’s last question is mainly about: “What are the impediments you are having?”

In other words: what prevents us (team sense) from reaching the result we want (focus on what really matters)?

Thus, your team can understand the points for improvement and adapt so that everyone can be in their best shape, generating results for the company.

Daily Meeting

Finally, if you still don’t practice the Daily Meeting, I invite you to test it with your team. Invite them to learn about Scrum and so that, together, you can implement a process of continuous improvement in your company. After testing with the team for a while, tell me how that experience went! Leave it here in the comments or on social media!

Sharing is Caring!